CHAPTER -V
REGIONAL OFFICE -- ITS
ROLE AND RESPONSIBILITIES
For supervision,
direction and control
over the activities
and functions of 207 units all
over the country, there are 22 Regional Offices each headed by either
by a DDG/Directors. While in two
regions, the officers of rank of Senior Administrative Grade (SAG) are in
position, in 12 regions there are Directors
of Selection Grade(NF scale) level. There are 8 regions without regular Regional
Heads.
With a
view to covering the
entire country with remotest
areas and islands, the Regions have
either been carved by clubbing
more than one State or in bigger
States, two Regional Offices
have been set up. The smaller states which have
been combined to
be covered under a
Region are -
Meghalaya, Mizoram, Tripura and the Region is called Meghalaya, Mizoram
Tripura (MMT) Region. Similarly, Nagaland
and Manipur have one region
named Nagaland and Manipur Region and North West region with its headquarters
at Chandigarh has Haryana, Punjab,
Himachal Pradesh and Union
Territory of Chandigarh and State of
Delhi. Maharashtra region
also has Goa in addition to
DDG/Directors in their
region are assisted by various personnel
on programme, administrative, technical and accounts side for
carrying on their responsibilities of running their
own office as also the units
under their control. They have
been delegated adequate administrative and financial powers to ensure
smooth functioning of their units.
The role of Regional Heads is very important
since by virtue of being
the leader of the team of Field
Publicity Officers, the responsibility for guiding and supporting them
lies on them. The Field
Publicity Officers plan
their programmes and
execute them in accordance
with the
policy directive issued
to them by the Directorate through
their respective Regional Heads. In fact, the performance and the
output of a unit of a region
depends to a great extent on the
efforts made by the DDG/Directors
who has
to ensure conditions
in his office
as well as
Unit's office for
efficient and smooth
functioning. The administrative control
of the Unit is important, indeed, for
running the office but for
extracting devoted working
in the field
from Field Publicity
Officer and unit, Regional Head has to do a little more. He
inspires them, keeps up
their morale since the
field work is replete with all
kinds of
hazards, problems and
difficulties. With DDG/Director support
and guidance they are capable of fulfilling the tasks assigned to them.
Regional Offices
Establishment and Staff- DDG/Directors are assisted by an
Administrative Officer, a Field Publicity Officer,
Accountant, Cashier, two Upper
Division Clerks, two Lower Division Clerks and one
Daftry. The total requirements of
the area for their office of 1465 sq.
ft., including 737 sq.ft.
for utilisation of space
exclusively for publicity
purposes like establishing reading room
etc. Accounts matter of the
region are handled with the help of Accountant and it is his
duty to ensure that the payments of
salaries, TA claims etc., are made to
the staff of the regional office and
field units speedily. The UDCs and LDCs assist in maintaining office records
and scrutinizing cases
pertaining to units.
