Progress in the use of Hindi in official work in the Directorate of Field Publicity:
DFP has taken following steps to implement instructions issued by the Department
of Official Language on the progressive use of Hindi for official purpose of the
Union as contained in the Official Language Act, 1963 and the Official Language
( use for official purposes of the Union) Rules 1976.
Official Language Section:
The Hindi Section of this Directorate is concerned with the overall aspect of work relating to Official
Language in the official work.
Creation of Hindi post for implementation of the Official Language Policy:
1. Hindi Officer
2. Hindi Translator
Notification under Rule 10 (4) and specified under rule 8(4) of the Official Language
( use for official purposes of the Union) Rules, 1976:
This Directorate was notified under Rule 10 (4) of the Official Languages Rules, 1976 on 2.1.1979
and specified under rule 8 (4) for doing work in Hindi on 13.10.1988. Beside that, out of 22
Regional Offices and 268 Field Publicity Units working under the control of DFP, 135 offices
of A & B region working under this Directorate were also notified and specified till now. Orders
were issued from time to time directing all officers and employees proficient in Hindi to do their
work in Hindi. Instructions in this regard are reiterated every year for strict compliance.
Observance of Hindi day/fortnight:
With a view to accelerating the use of the Official Language and increasing the awareness of
the employees regarding Official Language Policy and various incentive schemes for using Hindi
in official work. “ Hindi Day” was observed on 14th September and “ Hindi Fortnight” was observed
from 14-28 September, 2008.
On this occasion, the messages received from Hon’ble Minister for Information and Broadcasting
were circulated in the DFP hqrs. as well as to the Regional Offices. In their messages,
they appealed to the officers and employees of the Department to adopt Hindi in their day to day
official work. This was done with the twin objectives of (a) giving wider publicity to the various
schemes and (b) generating maximum output in terms of work done in Hindi. During the fortnight,
‘Hindi Essay competition’ and ‘Hindi Typing Competition’ on computers were organised in the DFP (Hqrs.).
Besides, as per report received from our Regional Offices, 222 film shows, 257 oral communications/group
discussions, 30 essay competitions, 22 sangoshthi/goshti/meetings, 6 calligraphy competitions,
6 reading competition, 24 elocutions, one slogan writing competition, 6 quiz competitions,
3 national song competition, 2 painting competitons, 2 paricharcha, one typing competition,
3 Hindi translation competitions, 3 kavi sammelan, 2 local search competitions, one Hindi workshop,
one sports competition and one signature competition were organised during the fortnight.
Check-points for implementation of orders relating to the Official Language:
The effectiveness of check-points is being regularly monitored through the quarterly
progress reports received from sections of the DFP (Hqrs.) as well as the Regional offices.
Orders were issued from time to time to ensure that rule 3(3) of OL Act 1963 is strictly complied with and all letters
received in Hindi are invariably replied in Hindi. English to Hindi dictionaries have already been provided
to all sections of the Directorate for encouraging the use of Hindi in day to day official work. Translation
assistance was provided whenever required by the officers and sections of the hqrs. All rubber
stamps, name plates, signboards etc. were invariably prepared in bilingual form.
Inspection:
Inspections are carried out by Sr. Officers/Hindi Officers of this Directorate in Regional Offices
as well as field units to see compliance of the Official Language Policy. They also asses whether
the orders relating to Hindi are being implemented. Afterwards, the officer submits the report
and takes follow-up action.
Facility of computer and Devnagari typewriter:
As part of computerization programme in Hindi ‘Akshar’ software has been installed in most
of the computers of DFP hqrs. As of now, total 22 computers have bilingual facility.
Devnagari typewriters are available in adequate number in the Department.
Time-bound training programme :
The Official Language Deptt., vide their resolution No.14034/4/99-O.L.(Training) dated 13.2.2002, has prescribed a time
limit for completion of training for the employees working in the offices located in ‘A’ ‘B’ and ‘C’ Region by
the end of 2005 positively. The Regional Heads have already been requested to prepare a time bound training
programme and nominate their staff who is required for the training in Hindi/Hindi typing/Stenography.
As far as DFP (Hqrs.) are concerned, all the officers/staff members have a working knowledge in Hindi/
or proficient in Hindi and all the LDCs are also trained in Hindi typing.
Keeping this in view, Regional offices working under this Directorate were directed to prepare a time-bound
training programmes for imparting Hindi/Hindi stenography/Hindi typing to their officers/staff. Under this
programme, the number of staff having no working knowledge of Hindi were deputed for Hindi training under
the Hindi Teaching Scheme. Similarly, staff members eligible for Hindi typing and Hindi shorthand training
were deputed for training in Hindi typing and Hindi shorthand respectively. Progress made in this regard
is being monitored by the DFP hqrs. on regular basis so that the goal could be achieved by the stipulated
period.
Meetings:
The meetings of the Departmental Official Language Implementation Committee are held regularly in each quarter.
Hindi Officer( who is a Member- Secretary) takes personal responsibility for holding the meeting regularly.
The dates of last quarterly meetings are 18.3.2005 and 20.6.2005. Decisions taken in the meeting were
implemented.
Incentive Schemes/Awards:
The Directorate has widely promoted and propagated the various incentive schemes of the Deptt. of the
Official Language in its Hqrs. and Regional Offices. These are as follows:
1. Indira Gandhi Official Language award.
2. Award given by different Ministries/departments for writing original book in Hindi.
3. Incentive scheme for doing work in Hindi.
4. Grant of Hindi incentive allowance to stenographers and typists for doing their official work in Hindi in addition to English.
5. Incentive on passing Hindi Prabodh, Praveen and Pragya examination under Hindi Teaching Scheme.
6. Incentive on passing Hindi typewriting and Hindi stenography examination under Hindi Teaching Scheme.
Hindi Workshop:
Hindi workshops are organised for the officers and employees working in the government offices.
In DFP hqrs. Hindi workshop was arranged on 20-21 April, 2005 in which 21 officers/employees took part.
The purpose of arranging the workshop was to remove their hesitation to work in Hindi. Similarly,
Regional Offices also arrange Hindi workshop from time to time.
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